At Cobie Data Cottage we take the COBie Data load off YOUR TEAM. We free up resources, so projects stay on track, stress-free, and compliant.
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Designers did not study for years to enter metadata into models. Every hour spent on COBie is an hour lost from fee-earning work. It lowers morale, slows projects and makes retention harder.
COBie is intensely manual across every discipline. Naming checks, validation, tagging and compliance tasks land during the busiest delivery period, slowing momentum and stretching your team.
Messy or incomplete COBie creates major handover risks. FM systems cannot function without accurate metadata. Clean COBie protects your client relationships and Practical Completion deadlines.
Incorrect or incomplete COBie data can lead to failed QA checks, FM system issues and delays at Practical Completion. Owners expect clean data, and even small errors can create major handover problems that impact contracts and project relationships.
The idea behind COBie Data Cottage came from working with teams who were doing everything right but still
found themselves under pressure when metadata, naming checks and COBie validation landed at the worst time
in the program. These tasks are important, but they are repetitive and time consuming, especially during
the rush toward practical completion.
I’m Andrew Frost and I’ve worked in this sector for more than twenty years. Over that time I’ve supported
projects across transport, health, education, commercial and complex infrastructure and I’ve seen how often
COBie becomes a source of stress and lost time. Our role is simple. We complete the COBie, metadata and
digital handover work so your designers, engineers and coordinators can focus on fee earning tasks while
still delivering clean and consistent data to the client.
If you want to take the COBie workload off your team, you can book a call any time and we will walk you
through what we do and how we support your project.
We extract, validate, and structure your COBie sheets directly from your Revit models.
End-to-end COBie + FM handover packages delivered clean, complete, and properly formatted.
Your always-on COBie partner ready to take on every new project without onboarding delays.
When people ask what kind of COBie support they can hand over to an external team, the answer is usually simple. Most firms just want someone who genuinely enjoys this detailed work and won’t burn out their designers. I’ve been working in this sector for over twenty years, and the same pattern appears across transport, health, education and commercial projects. Everyone needs clean data, but almost no one has the time to produce it properly.
Many clients come to us because they need help defining their COBie requirements. We walk through the project, clarify the expectations and put structure around the workflow so you’re not chasing last-minute data during Practical Completion. Other teams already have BIM models, but no one has checked whether the metadata lines up with COBie. That’s where the model review and analysis comes in. We read the model, look at families, parameters and structure, and make sure everything is aligned before anything goes into spreadsheets.
Some teams aren’t sure what COBie information they actually need or when they should start gathering it. We sit down with you, talk through the project, and put together a plan that fits your designers, engineers, consultants and coordinators. The goal is to make COBie straightforward instead of something that slows everyone down.
Most projects already have solid Revit models. What they lack is someone who understands both modelling and COBie. We review your models, check the structure and parameters, highlight anything missing and prepare everything for smooth COBie extraction.
This is the part that drains most teams. Filling out spreadsheets takes forever and mistakes snowball quickly. We populate your COBie sheets properly, validate the information and deliver files that meet the required standard so you’re not scrambling at Practical Completion.
A lot of clients come to us with COBie sheets that are half finished or full of inconsistencies. Our QA process fixes naming, structure, relationships and formatting so the data becomes clean and usable. This alone saves weeks of rework at the end of a job.
For firms with heavy delivery schedules, time is the real issue. Your people would rather be designing, coordinating or solving project problems than entering metadata. We become your external COBie delivery team. You send us the models, we complete the data, and your staff stay focused on high-value work.
Some projects need a disciplined extraction workflow, especially when multiple disciplines or large models are involved. We extract metadata directly from Revit, structure it properly and assemble the full COBie package without the usual frustration or guesswork.
More owners now expect their asset data to be prepared for digital twins or FM platforms. We structure your COBie and metadata so it integrates cleanly with your chosen system, helping the information actually get used rather than sitting in a folder after handover.
Once COBie is delivered, many teams need help loading the information into their CMMS or CAFM software. We prepare the data so it imports cleanly and avoids the usual errors that come with handover.
Some clients want to grow their internal capability. Others simply want someone available when they get stuck. We support your team with practical guidance that fits how you work. No theory, no unnecessary complication, just real-world help when you need it.
Everything ties directly into our services — the Project COBie Pack, full Digital Handover packages, Revit to COBie extraction workflows, QA and fix services, and long-term outsourcing support. Our job is to make COBie predictable, low stress and completely off your plate. Clean data, consistent delivery and a smoother handover for everyone involved.
If you’re trying to work out what COBie support you actually need, I’m Andrew Frost and I’m always happy to talk it through. Most people only need fifteen minutes to get clarity and choose a path that immediately reduces workload and stress.
Book a COBie Call